MitOst Governance Structure Process

Process, decision, Core Development Group
MitOst has grown strongly in recent years - both as an organisation and as a network - and so has its field of activity. This growth has been accompanied by changes in structures and processes within the organisation. At the MitOst Camp and the MitOst Agora, there were repeated discussions as to how our organisational structure and decision-making processes could be adapted to the current circumstances. The governance structure process is dedicated precisely to this challenge.

Based on the results of last year’s MitOst Camp and the MitOst Agora, MitOst’s Board and the management have submitted a draft resolution to the General Assembly in 2018 proposing a process for revising the governance structure of MitOst. The General Assembly 2018 has accepted this proposal and mandated the Board to conduct the process until the General Assembly 2019. 

In order to involve as many interest groups as possible in this process, a Steering Group with nine members was formed. The MitOst Board is represented by Ljiljana Šotra and Sabrina Schulz; Members and Alumni are represented by Saskia Herklotz, Rozalina Laskova and Stelios Voulgaris; MitOst staff are represented by Kathrin Oerters and Sebastian Schlüter, and Annegret Wulff and Jotham Sietsma represent the management of MitOst.

Governance is derived from the French word "gouverner" and means "manage, direct, educate". In the sense of organisational structures, a governance model refers to the general system of control and regulation as well as the structure of the organisation. The governance structure process at MitOst is primarily dedicated to decision-making processes within our organisation and the organisational structure.

What is the task and mandate of the core development group?
The group is responsible for carrying out the restructuring process. Its task is to develop various scenarios and proposals for a future governance structure at MitOst. These proposals will be discussed with members, alumni and staff at the 2019 MitOst Camp in May and further developed together. Subsequently, concrete submissions for the 2019 General Assembly will be developed.

What happened so far?
At their first meeting in December, the group's initial goal was to gain a deeper understanding of the background, of the mandate and the problem analysis of the process. The members of the group shared their views on vision and process design. They gained insights into the decision-making processes of recent years through case reports. They have also defined the subject matter - governance - more precisely in relation to the process. The group eventually developed a more detailed conceptual framework and a rough work plan for the coming months.

Subsequently, the group has split into three working groups, one of which refines the conceptual framework. This includes looking at categories, principles, and other cases studies for further analysis. Another group describes the needs of external knowledge from experts and organisations to be integrated into the process. The third group examines how the process can be further informed by the knowledge of the various stakeholders.

Call for action and feedback

We want to open the process from the beginning, share current information and partial results, and involve you and other stakeholders. How can you participate?

Give us a feedback 
Your questions, your comments and your critical feedback are very welcome. Do you know organisations that have an interesting governance model, or do you have other ideas that could inspire us for the process? Please contact us by e-mail at coregroup(at)mitost.org, by phone in the MitOst office or in person at the MitOst camp or on another occasion.

Take part in discussions 
Information about the process will be posted here, in newsletters and you can join the forum at the Bosch Alumni Network to discuss more details. Enter boschalumni.net or register to enter. Under "groups" you will find MitOst. Join the group and find in the menu item "FAQ" the forum to exchange and discuss.
You will be also invited to join one of the online discussions via zoom, the dates will be announced soon. 

Share your views 
Some of you will be contacted by the group to get a deeper insight into your viewpoints, visions and thoughts. We are happy if you give us some time and share your knowledge with us. MitOst Camp The MitOst Camp will take place in 24 to 26 May 2019 in Berlin. In March, we will send out the invitation and the application. Keep an eye on your inbox.